Case studies

Victoria Medical Centre

Category: 3.3. Electronic display systems

Victoria Medical Centre

When the Victoria Medical Centre in London moved to a new state-of-the-art building two years ago, the practice wanted to introduce technology to match.

With premises spread over two floors and fifteen consulting rooms, the practice needed an efficient patient calling system. Previously, doctors would come out of their rooms to call patients or reception staff would shout their names. This wasted valuable minutes between consultations and there was sometimes confusion over where patients should go.

To resolve this, the practice decided to install LCD/plasma screens, manufactured by Jayex Technology Ltd. Three 32-inch screens were placed in its large main waiting area and one in a smaller waiting area upstairs. The LCD/plasma screens combine a patient calling system with a health information display facility for patients – displayed in colour and using pictures.

Using a computer interface, doctors can call patients directly from their rooms. The patient’s name flashes up on the screens in the waiting rooms. The practice also makes use of the screens to communicate health messages to patients while they are waiting.

That includes information about flu vaccine or screening campaigns. Once they have received minimal training, reception staff can update the health information that goes on the screens.

Says IT Manager Steve Barlow: ‘The more time the doctors spend on reading notes, writing letters or doing paperwork the better. This system saves them a lot of time. As well as being beneficial, the screens look professional and modern.’

Steve says patients and staff are overwhelmingly pleased with the screens.

Benefits

  • LCD/plasma screens are more sophisticated than the cheaper LED variety, displaying information in colour and using pictures.
  • Doctors can call patients electronically from their consulting room, allowing them to spend the minutes in between appointments preparing for the consultation or catching up on paperwork.
  • Receptionists no longer have to struggle to pronounce difficult names or to be heard in a busy waiting room.
  • The hard-of-hearing patients particularly benefit.
  • There is no confusion about where patients need to be. This puts patients at ease and also reduces questions to receptionists.
  • The practice can communicate key messages through the screens (see above).
  • The screens give the surgery a more professional and modern feel.

Tips

  • The initial investment is high, much greater than for an LED patient
    call system.
  • Be prepared for some teething problems with the new technology.
  • Note that reception staff and doctors will need some training in how to use the screens and the patient calling system.
  • Older patients may initially be confused by the new patient calling system, so some prompting and promotion may be needed.
  • Some patients may have concerns about confidentiality and may object to their names flashing across a screen. They can be called via the old system.
  • Make sure you update the health information on a reasonably regular basis.

 

Contact

Steve Barlow
steve.barlow@nhs.net